Terms & Conditions.

01About STADIA

STADIA provides digital technology solutions for the grassroots sports ecosystem.

Depending on the service and agreement, STADIA may provide:

• Sports academy management and administrative tools.
• Athlete profiles and player identification records.
• Registration and affiliation management.
• Athlete transfer and institutional record management.
• Tournament and competition management.
• Fixtures, digital scoring and result management.
• Attendance and performance records.
• Digital athlete reports and authorised parent access.
• Related sports administration and data-management services.

The features available to a user depend on the relevant subscription, service configuration, permissions and agreement.

02Eligibility and authority

You may use STADIA only if you are legally capable of entering into a binding agreement or are accessing the service through an authorised parent, guardian or institutional representative.

If you access or use STADIA on behalf of an academy, club, association, tournament organiser or other organisation, you represent that you are authorised to act on its behalf.

You agree to provide accurate information and keep relevant account and contact details up to date.

03Accounts and access security

Certain STADIA services require an account.

You are responsible for:

• Maintaining the confidentiality of your login credentials.
• Restricting unauthorised access to your account.
• Providing accurate registration information.
• Notifying STADIA promptly if you suspect unauthorised access.
• Ensuring that users within your organisation receive appropriate access permissions.

You must not share accounts or credentials in a way that compromises security or bypasses access restrictions.

STADIA may suspend or restrict access where reasonably necessary to protect the platform, users or information.

04Institutional responsibilities

Academies, clubs, associations and tournament organisers using STADIA are responsible for:

• Ensuring that information submitted to the platform is accurate and lawful.
• Having the necessary authority and permissions to submit athlete and other personal information.
• Providing appropriate notices and obtaining parental or lawful guardian consent where required for children's personal data.
• Ensuring that only authorised personnel access institutional and athlete information.
• Reviewing records, scores and results before publishing or relying on them.
• Informing STADIA of changes to authorised users and access permissions.
• Using athlete information only for lawful and authorised purposes.
• Responding to requests concerning records they control, where applicable.

Institutions must not use STADIA to publish false, misleading, defamatory, discriminatory or unauthorised information.

05Athlete records, scores and results

STADIA provides tools for recording and managing sports-related information.

The accuracy and completeness of records may depend on information entered, uploaded, verified or approved by institutions and authorised users.

STADIA does not independently certify every athlete profile, score, result, ranking, performance entry or historical record.

The relevant institution or event organiser remains responsible for checking and approving information it submits or publishes.

Any correction, dispute or challenge concerning an athlete record, score or result should be raised with the responsible institution or organiser. STADIA may assist with technical corrections or record updates where appropriate.

06Acceptable use

You agree not to:

• Use STADIA for unlawful, fraudulent or misleading activities.
• Upload information that you do not have the right or authority to provide.
• Access or attempt to access another user's account without permission.
• Interfere with platform security or functionality.
• Introduce malicious software, code or harmful material.
• Reverse engineer, copy, modify or exploit the platform except as permitted by law.
• Scrape, harvest or extract platform data without written permission.
• Misuse athlete, parent, coach or institutional information.
• Harass, threaten or harm other users.
• Publish content that infringes another person's legal rights.

STADIA may investigate suspected misuse and take appropriate action, including restricting access or terminating accounts.

07Services, pricing and payments

STADIA services may be offered through subscriptions, implementation fees, licensing arrangements, tournament or event fees, customisation charges or other commercial arrangements.

Pricing, service scope, payment schedules, applicable taxes, renewal terms and any cancellation or refund arrangements will be communicated through the relevant proposal, order form, invoice, checkout page or separate customer agreement.

Payments may be made through online payment facilities or offline methods such as bank transfer, as communicated by STADIA.

For online payments, transactions may be processed through third-party payment service providers. Their applicable terms and security procedures may also apply.

Unless expressly agreed otherwise in writing:

• Fees are payable according to the applicable invoice, order or agreement.
• Applicable taxes will be charged as required by law.
• Additional features, integrations, customisation or services may attract additional charges.
• Failure to make payment may result in suspension or restriction of paid services after appropriate notice.

Any refund, cancellation or renewal entitlement will be governed by the applicable written agreement or payment terms disclosed at the time of purchase.

Nothing in these Terms removes any non-waivable rights available under applicable Indian law.

08Intellectual property

STADIA and its licensors retain all rights, title and interest in the website, platform, software, source code, design, branding, logos, interfaces, documentation and related intellectual property, except for content or materials belonging to users or third parties.

You may use STADIA only for purposes permitted by these Terms and the relevant service agreement.

You must not reproduce, distribute, modify, sell, sublicense or commercially exploit STADIA's intellectual property without prior written permission, except as permitted by applicable law.

Information and records submitted by an institution or user remain subject to the rights and permissions applicable to that information. These Terms do not transfer ownership of an athlete's personal data to STADIA.

09User-submitted content and information

You remain responsible for information, records, images, documents and other content you submit to STADIA.

By submitting such content, you confirm that you have the necessary rights, authority and permissions for STADIA to host, store, process and display it as required to provide the relevant services.

You authorise STADIA to process such content for providing, maintaining, securing and supporting the relevant services, subject to applicable law and the relevant agreement.

You must not submit content that violates privacy, intellectual property or other legal rights.

10Data protection and privacy

Use of personal information through STADIA is governed by our Privacy Policy and applicable data protection laws.

Where an institution determines the purposes and means of processing athlete information and STADIA processes that information on its behalf, the parties' respective responsibilities will be governed by the applicable agreement and law.

Institutions must ensure that they have the necessary authority, notices and permissions to submit personal information, including children's personal data.

STADIA will apply reasonable safeguards to protect information handled through its services.

11Third-party services

STADIA may rely on third-party infrastructure, hosting, communication, payment or other technology providers.

The availability and operation of third-party services may be subject to their own terms, conditions and technical limitations.

STADIA is not responsible for independent services or websites operated by third parties, except to the extent required by applicable law or an express written agreement.

12Availability and changes to services

We aim to provide reliable services but do not guarantee uninterrupted or error-free availability.

The platform may occasionally be unavailable due to maintenance, upgrades, technical issues, security incidents, network failures or circumstances beyond our reasonable control.

We may modify, improve, add or discontinue features. Where a change materially affects a paid service, the applicable customer agreement will govern the parties' rights and obligations.

13Suspension and termination

STADIA may suspend or restrict access where:

• These Terms or a customer agreement are materially breached.
• There is suspected fraud, unlawful activity or misuse.
• Platform security or another user's rights are at risk.
• Payment obligations remain overdue after applicable notice.
• Suspension is required by law or a competent authority.

Where reasonably practicable, STADIA will provide notice and an opportunity to address the issue.

A user or institution may discontinue a service in accordance with the applicable subscription or customer agreement.

Termination does not remove obligations that by their nature should continue, including payment obligations already accrued, intellectual property protections, confidentiality obligations and lawful data-retention requirements.

14Disclaimer of sporting outcomes

STADIA provides digital tools to support sports administration and record management.

STADIA does not guarantee athletic performance, improvement, selection, scholarships, career opportunities, talent identification outcomes or sporting success.

The platform is not a substitute for professional coaching, medical assessment, fitness evaluation, refereeing or decisions made by authorised sporting bodies.

Information displayed through the platform may depend on records entered or approved by institutions and users. Users should verify important sporting, eligibility and competition information with the relevant authority.

15Limitation of liability

To the extent permitted by applicable law, STADIA will not be liable for indirect, incidental, special or consequential losses arising from the use of the website or platform.

STADIA is not responsible for inaccuracies in information supplied by institutions or users, unauthorised actions by users, or disruptions caused by third-party systems, except where liability cannot lawfully be excluded.

Nothing in these Terms excludes or limits liability that cannot be excluded under applicable law, including liability for fraud, wilful misconduct or other non-excludable obligations.

For paid institutional services, any agreed liability allocation, service commitments or service-level terms in a separate written agreement will apply to the extent legally valid.

16Indemnity

To the extent permitted by law, an institutional customer or user may be responsible for losses, claims or reasonable costs arising from its unlawful use of STADIA, material breach of these Terms, infringement of third-party rights or submission of information without the required authority.

This clause does not apply to the extent a claim results from STADIA's own breach of law or contractual obligations.

17Changes to these Terms

We may update these Terms from time to time to reflect changes in our services, business practices or applicable law.

The revised version will be published on this page with an updated date. Where required by law, we will provide additional notice or obtain consent.

18Governing law and dispute resolution

These Terms are governed by the laws of India.

The parties will endeavour to resolve disputes through good-faith discussions.

Subject to applicable law and the jurisdiction of competent statutory forums, courts at Kolkata, West Bengal shall have jurisdiction over disputes arising from these Terms.

Nothing in this clause limits any statutory rights or remedies available to consumers or other users under applicable law.

19Contact

For questions regarding these Terms, contact:

• Athleon Private Limited
• Email: hello@stadiaindia.com
• Website: https://stadiaindia.com/