Privacy Policy.

01Scope of this policy

This Privacy Policy applies to:

• Visitors to the STADIA website.
• Sports academies, clubs, associations and tournament organisers using STADIA.
• Athletes and players whose information is maintained through STADIA.
• Parents and legal guardians accessing athlete-related information.
• Coaches, administrators, officials and authorised institutional users.
• Individuals who contact STADIA, request demonstrations or use our support services.

Where STADIA provides services to an academy, association or other institution under a separate agreement, this Privacy Policy should be read together with that agreement.

02Information we collect

The information we collect depends on the services used and the individual's relationship with STADIA.

03How we collect information

Information may be collected:

• Directly from individuals through website forms, enquiries and account registration.
• From academies, clubs, associations and tournament organisers using STADIA.
• Through authorised coaches, administrators and institutional representatives.
• When users interact with our platform or contact our team.
• Automatically through technical systems that support website and platform functionality.

Athlete information is ordinarily entered into STADIA by the relevant academy or authorised institution. STADIA does not independently verify every item of information submitted by an institution.

The institution submitting personal information is responsible for ensuring that it has the appropriate authority, notices and permissions to provide that information to STADIA.

04Purposes for which we use information

We may use personal information for the following purposes:

• Creating and managing user accounts.
• Providing access to STADIA's services.
• Managing academy and institutional workflows.
• Maintaining athlete profiles and sports records.
• Supporting registrations, affiliations and transfers.
• Managing tournaments, fixtures, scoring and results.
• Generating athlete reports and authorised parent-facing views.
• Communicating service-related information.
• Responding to enquiries and support requests.
• Processing payments, invoices and billing records.
• Maintaining platform security and preventing misuse.
• Troubleshooting and improving platform performance.
• Complying with applicable legal and regulatory requirements.

We will use personal information only for purposes communicated to the relevant individual or otherwise permitted by applicable law.

05Children's personal data

STADIA recognises that many athletes using grassroots sports services are children.

In the ordinary institutional workflow, athlete information is entered by an academy or another authorised institution. The institution is responsible for ensuring that it has the appropriate legal authority, notices and permissions to collect and submit the information, including verifiable parental or lawful guardian consent where required by applicable law.

STADIA will process children's personal data only for legitimate and authorised service purposes, subject to applicable legal requirements.

We do not intend to use children's personal data for targeted advertising or any purpose prohibited by applicable law.

Access to a child's information is intended to be limited to authorised institutional users and appropriately authorised parents or legal guardians, according to the relevant permissions and service configuration.

Parents or legal guardians may raise privacy concerns or submit applicable requests by writing to hello@stadiaindia.com.

06Our role and the role of institutions

STADIA provides technology infrastructure to sports institutions.

For athlete information entered and managed by an academy or association, the institution may determine the purposes for which the information is collected and used. In such cases, the institution may act as the Data Fiduciary and STADIA may process the information on its behalf as a Data Processor, subject to the applicable agreement and law.

For information collected directly by STADIA for its own website enquiries, business administration, accounts, billing and platform-user management, STADIA may act as a Data Fiduciary.

The actual roles of STADIA and each institution depend on the relevant processing activity and applicable law.

07Sharing of information

STADIA does not sell personal information as a business model.

Information may be shared, where necessary and lawful, with:

• The academy, club, association or tournament organiser responsible for the relevant records.
• Authorised coaches, administrators and officials.
• Parents or legal guardians authorised to access relevant athlete information.
• Technology, hosting, security, communication and payment service providers engaged by STADIA.
• Professional advisers, auditors and service providers where necessary.
• Government authorities, regulators or law-enforcement agencies where required by law or valid legal process.

We seek to restrict access to personal information to individuals and service providers who need it for an authorised purpose.

Service providers processing information on our behalf are expected to follow appropriate contractual, confidentiality and security requirements.

08Data hosting and storage

STADIA's platform data is hosted in India.

We apply reasonable technical and organisational safeguards designed to protect personal information against unauthorised access, disclosure, alteration, loss or misuse.

Depending on the service, safeguards may include authentication, access restrictions, role-based permissions, monitoring, backups and security controls.

Where third-party service providers are used, their access to personal information is limited to what is reasonably required to provide their services.

Any use of overseas service providers or overseas access to personal information will be handled in accordance with applicable law and our contractual obligations.

No digital system or method of electronic transmission can be guaranteed to be completely secure.

09Data retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, to provide the relevant services, fulfil contractual obligations, maintain legitimate institutional records, resolve disputes or comply with applicable law.

Retention periods may differ depending on the nature of the information and the agreement with the relevant institution.

Where an institution controls athlete records, requests concerning those records may need to be coordinated with that institution.

When information is no longer required, it will be deleted, anonymised or otherwise handled in accordance with applicable legal and contractual requirements.

10Cookies and similar technologies

Our website or platform may use cookies and similar technologies to support essential functionality, security, user preferences and website performance.

Where non-essential cookies or analytics technologies are used, we will provide appropriate information and choices as required by applicable law.

You may also manage cookies through your browser settings. Disabling certain cookies may affect website functionality.

11Your privacy rights

Subject to applicable law, individuals may have the right to:

• Obtain information about personal data being processed.
• Request correction or updating of inaccurate or incomplete information.
• Request erasure of personal data where applicable.
• Withdraw consent where processing is based on consent.
• Raise a grievance concerning the processing of personal data.
• Exercise applicable rights through a parent or lawful guardian in relation to a child.

Requests may be submitted to hello@stadiaindia.com.

We may need to verify the identity and authority of the person making a request before acting on it.

Where information is maintained by an academy, club or association, STADIA may coordinate with the relevant institution to address the request, depending on the respective legal roles and applicable agreement.

12Third-party websites and services

Our website or platform may contain links to third-party websites or use third-party services.

Such services are governed by their own terms and privacy policies. STADIA is not responsible for the independent privacy practices of websites or services that it does not operate.

13Changes to this Privacy Policy

We may update this Privacy Policy to reflect changes in our services, technology, business practices or applicable law.

The updated version will be published on this page with a revised "Last Updated" date. Where required by law, we will provide additional notice or obtain consent.

14Contact and grievance redressal

For privacy-related questions, requests or complaints, contact:

• Privacy / Grievance Email: hello@stadiaindia.com
• Organisation: Athleon Private Limited
• Website: https://stadiaindia.com/
• Designated Privacy / Grievance Contact: Shantanu Sinha

We will review and respond to grievances within the timelines prescribed by applicable law.